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Users who want to learn about Informed Items

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This article outlines and overview of the Informed Items within Adding Recommendations, Availability conditions, Informed Items.

1. Informed Items
2. Weightings within the Work Programme
3. Further Reading

1. Informed Items

1. This is a combination of Informed Audits, Risks and Themes

• Informed Audits
  • Allows individual Risks, Controls and Tests to be linked to other areas within the Audit Universe. For example, there may be several different Tests across several different work programmes and Audits relating to Trade Payables. All of these Tests can be linked to the Finance Audit Area

2. To link a Risk, Control or Test, open up the editor icon for the relevant item and select the Informed items tab
3. Tick the relevant area to be informed from the individual item
4. When an item is linked to another Audit Area a green symbol will appear informing the user

5. When hovering over the icon the details to which it is attached will be displayed:

• Informed Risk
  • Allows risks from the Risk Register and Assessment module to be linked to Audit Work. Any item within a Work Programme can be linked to a Risk within the Risk Register. Auditors can then carry out the testing and can literally Test how effectively the Risk is being mitigated.

6. To link a Risk, Control or Test to a risk in the Risk Register module open the relevant editor and select ‘Informed items

7. When an item is linked to a Risk in the Risk Register an orange symbol will appear informing the user:

8. When hovering over the icon the details to which it is attached will be displayed

• Themes
  • Can be any element that the end user wishes to track across Audits. Items typically recorded are Corporate Objectives and Strategic Priorities. Users can then group the results in relation to the relevant tests and can assess performance in relation to those items

9. To link a Theme, open the relevant editor and select the ‘Themes’ tab and select the relevant check boxes

10. When an item is linked to a Theme(s) a blue symbol will appear informing the user:

11. When hovering over the icon the details to which it is attached will be displayed:

12. Please note that the tabs that appear as part of the template design stage can be customised through
    1. Tools
    2. Configuration
    3. System Configuration
    4. Work Programme Templates
    5. Work Programme Template Design Settings
    6. Available features.
13. This provides an array of combinations that the user can choose to have at each Risk, Control and Test element of the Work Programme.

2. Weightings within the Work Programme

1. The weightings of individual items within the Work Programme Template can be changed to reflect the importance of individual Risks, Controls and Tests

2. In the Work Programme Template above there is 1 Risk, 1 Control and 2 Tests. The two Tests are equally weighted (Internal Audit automatically does this). It may however be the case that the result of the second Test is twice as important as the first in relation to that specific Control

3. To change this reopen the second Test by selecting the Edit icon from the Test toolbar or by double clicking on the selected Test

4. Double the weighting by amending the weighting of 10 to be 20, Internal Audit will then distribute this accordingly across the Tests

5. The result of Test 1 will now be 33.3% of the Control whereas Test 2 will be worth 66.7% of the control. Weightings can be changed at any level within the Work Programme Template

3. Further Reading

1. Pre-Defined Recommendations
2. Available conditions
3. Creating Availability Conditions
4. Editing Availability Conditions
5. Changing the Properties of a Work Programme Template
6. Creating A Risk Control Matrix
7. Saving and Closing a Work Programme Template
8. Checking the Status of a Work Programme
9. Submitting a Work Programme Template for Review
10. Reviewing a Work Programme Template
11. Approving a Work Programme and Marking as Active
12. Downloading/Updating a Work Programme Template
13. Importing/Exporting a Work Programme Template
14. Work Programme Template Reports
15. Manage Templates