12.0 Conditional work programme release notes
Who is this article for?Users who want to know more about the 12.0 conditional work programme enhancements.
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Discover enhanced capabilities in controlling access to Risks, Controls, and Tests within the same Work Programme through availability rules. These rules, configurable via the Template Designer or Audit Management, offer flexibility in creating independent or compound conditions using basic logic, complemented by global System Configuration settings for managing editability.
1. Overview
Users can implement availability rules to limit access to Risks, Controls, and Tests based on the outcomes or actions within the same Work Programme. These rules can be set up either through the Template Designer module or the Customise option in Audit Management, allowing for the creation of independent or compound rules using simple AND and OR logic. Additionally, a global System Configuration feature provides control over the editability of items that are otherwise considered "unavailable."
2. User guide
- When creating Work Programme Templates in the Template Designer module, each editing window at the Risk, Control, and Test level now includes a new section called Availability conditions.
- Choosing Add condition offers users options to specify which other elements within the Work Programme should influence the availability of the selected item.
- In this example, the user determines that Risk B (and all associated Controls and Tests) should only be available if the assessment of Risk A (Control A, Test 1) is Fully Compliant.
- Various conditions can be added to the editor, initially designated with the "AND" logic, requiring all conditions to be met. In the following example, Risk B (and associated Controls and Tests) should only be available if the evaluation of Risk A (Control A, Test 1 AND Test 2) are both Fully Compliant.
- To change the condition to "OR" logic, where any condition may trigger item availability, select the bracket group and Edit selected item.
- In this instance, by altering the logic to "OR", Risk B (alongside all associated Controls and Tests) becomes accessible only if either Test 1 or Test 2 under Control A of Risk A are Fully Compliant.
- Furthermore, with the option to Add bracket group, users can introduce additional sub-level conditions, combining various "AND" and "OR" logic. In the given scenario, Risk B and its related Controls and Tests are made accessible if Test 1 or Test 2 under Control A of Risk A are Fully Compliant, and Test 3 under Control B of Risk A is not Non-Compliance.
- For cases where Template Designer isn't used for managing "master" programs, similar functionality is accessible directly from Audit Management. Work Programmes under the Not started/submitted status in the audit file can be customized (subject to corresponding System Configuration settings).
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Choosing Customise Template opens the template editor window, where availability conditions can be configured as needed.
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During fieldwork via Audit Work, items deemed "unavailable" based on set conditions will appear greyed-out to the auditor. In the example, as none of the Tests for Risk A have been evaluated, Risk B is unavailable for use.
- Under specific circumstances, ignoring availability conditions may be necessary to document Findings against greyed-out items. This is accommodated through a global setting within Tools, Configuration, System Configuration, Work Programmes, and Work Programme management and review settings.
Note: This setting cannot be controlled on a user-by-user basis. Enabling it does not visually alter conditionally unavailable items but allows for the provision of Findings as usual, contributing towards the Work Programme score.
- Completing otherwise unavailable work does not impact the Progress bar, focusing solely on available items. Work Programme review procedures can also be conducted on this type of work, not reflected in the Review Progress bar while conditionally unavailable.